Article 9 - Extraordinary Congress
9.1 Convening of an Extraordinary Congress
An Extraordinary Congress must be convened by the President or the General Secretary at a location chosen by the EC if at least one third (1/3) of the Member National Federations, this one third (1/3) being comprised of Federations from at least three (3) different Zones, so requests, or if the EC considers it necessary.
In this case, the Extraordinary Congress must be held giving notice of ninety (90) clear days of the date on which:
- either the request containing the reasons for the meeting has been sent via registered mail by one third (1/3) of the Member National Federations representing at least three (3) different Zones,
- or the EC has decided to convene the Extraordinary Congress.
The Agenda for the meeting must indicate the reasons for the Extraordinary Congress and shall constitute the sole items on the agenda. Only those items on the agenda shall be discussed.
The discussions and decisions passed at an Extraordinary Congress shall have equal validity as those passed at an Ordinary Congress.
The discussions and decisions passed at an Extraordinary Congress must meet the same conditions as those required for an Ordinary Congress.
Article 10 - Provisions common to discussions and decisions at Ordinary and Extraordinary Congresses
Decisions passed at an Ordinary or Extraordinary Congress may not be annulled if, in spite of the existence of one or several voting irregularities, the vote held on such Decisions would have passed in any event.
The National Federations, as well as all legal entities or private individuals directly or indirectly connected to them shall have no right to take legal action against the JUA on the basis of discussions or decisions passed by the Congress.
Article 11 - Executive Committee
The EC shall determine the orientation for JUA activities and shall ensure implementation thereof within the limits of the aims of the JUA and subject to the powers expressly attributed to the Congress under these Statutes.
- The EC shall handle all issues related to the proper operation of the JUA and shall settle business it is involved in by way of decisions.
- The EC shall carry out all audits and verifications it deems necessary.
- Each year, the EC shall set the amounts for various activities of the JUA and proposals by the President must be approved by the EC.
- The EC shall validate urgent decisions under its authority made by the President or by the EC.
- The EC has the power to decide on all issues that have not been placed under the authority of another JUA governing body (if any) pursuant to these Statutes.
The EC is composed of the following Members:
- the President, who composes a list of eight (8) to twelve (12) Members, who are authorized by their National Federations to be on the list, who will be elected at the same time he is elected by the Congress by way of voting list every four (4) years for a four (4) year term of office,
- the General Secretary elected by the Congress every four (4) years,
- the General Treasurer elected by the Congress every four (4) years,
- five (5) Vice Presidents, who shall be the Presidents of each of the five (5) Asian Continental Zones, who are automatically Members by right.
If the President feels that the tasks to be accomplished by the EC require the addition of a maximum of two (2) additional members, the President may appoint one (1) or two (2) additional members after the elections who shall have voting rights at EC Meetings but whose appointment shall be subject to ratification at the next Congress.
The EC shall be chaired by the President. In the event the President cannot be present at a Meeting of the EC, the President shall appoint another member of the EC to replace him.
If a member of the EC is also a member of the IOC, that member shall take on this duty.
11.4 Filing of candidacies
Candidacies in single names of candidates for the offices of President, General Secretary and General Treasurer must be received by the General Secretary at least one-hundred and twenty (120) clear days before the date scheduled for the Congress.
The list of EC Members on the candidates' lists who are running for the office of President must be received by the General Secretary at least ninety (90) clear days before the date scheduled for the Congress.
The General Secretary shall send the names of the candidates and the lists of the persons nominated as Members of the EC by the candidates for the office of President with the notice and documents for the Congress at least sixty (60) clear days before the date scheduled for the Congress.
Nomination of candidates from the floor will not be accepted at a Congress.
Individual candidacies and the candidates presented on the lists of the candidates for the office of President must be duly signed by the President of the National Federation the candidate is a member of. All candidates must also be citizens of the countries of the Federation presenting their candidacies.
Any EC Members running for re-election do not need the confirmation of their National Federation.
11.5 Term of Office
The Members elected to the EC shall remain in office until the Ordinary Congress convened in the fourth year of their term.
Elections for President and the President's list composed of eight (8) to twelve (12) members must take place at the time of the Congress held the year before the Olympic Games.
Elections for the offices of General Secretary and General Treasurer must also take place at time of the Congress held the year before the Olympic Games.
11.6 Plurality of offices
Vice Presidents - who are the Presidents of the Asian Zones - cannot hold more than one office on the JUA EC at the same time.
No Member National Federation shall have more than two (2) members on the JUA EC.
No Member National Federation may present more than two (2) candidates for the JUA EC.
11.7 Vacant seats
If because of death, resignation, a long-term impediment, impeachment or any other reason, a seat of a Member elected by the Congress to the EC becomes vacant, the EC may appoint an interim Member to serve until the next Congress, when the Congress will elect a candidate to fill the vacant seat for the term of office remaining initially.
11.8 EC Meetings
As a general rule, the EC shall meet at least once per year and particularly during the days preceding a Congress. A meeting of the EC may, however, be convened by the President each time the President deems it necessary or at the request of a majority of the members of the EC. If a member of the JUA EC cannot attend the EC meeting for a valid reason, this member may give a proxy to another JUA EC member, but cannot send someone as a substitute unless this person is a member of the EC.
An agenda must be established for each meeting. The EC members shall submit to the General Secretary the items they wish to have included on the agenda thirty (30) clear days prior to the date scheduled for the meeting. The General Secretary shall prepare the agenda, inform the President and then circulate the notice of the meeting, together with the agenda and the necessary working documents fifteen (15) clear days prior to the meeting. If an urgent matter arises, it may be added to the agenda and discussed in the EC Meeting pursuant to a decision of the EC.
11.10 Written consultation
When, for any reason whatsoever, an ordinary EC meeting cannot take place, the required decisions may be passed by way of a vote in writing. Decisions passed by way of written consultation shall have the same validity as decisions passed at ordinary EC meetings.
Decisions shall be passed by the EC by way of simple majority vote. In the event of a tie, the President or the EC Member the President appointed as a substitute, shall have a casting vote.
The EC Member who substitutes for the President shall have the right to cast his own vote, in addition to the vote of the President.
In order for decisions to be validly passed, the meeting of the EC must have been properly convened and at least one-half (1/2) of its members must be present or represented and the Meeting must be chaired by the President or by the EC Member chosen by the President as a substitute.
The EC may be assisted by Standing Commissions or Commissioners to work on the following topics, such as but not limited to:
- Medical treatment
- Fight against doping
- Education & Coaching
- Women's Judo
- Business management
- Ranking systems
- Social issues
- "Judo for peace"
11.14 Organization of Commission Work
The composition and the responsibilities of the Standing Commissions, as well as the responsibilities of Commissioners and Directors shall be determined by the EC.
All the Members of the EC are accountable to the EC and the Congress.
11.16 Key Point Information
The General Secretary shall provide a statement of the key points regarding decisions made at EC Meetings before the Members leave the Meeting.
If an EC Member commits gross negligence or is repeatedly absent at EC Meetings, the EC may impeach that Member by way of a non-confidence vote passed by the majority of two-thirds (2/3) of its Members. Impeachment will be applicable immediately. The EC shall appoint an interim Member to replace the impeached member by way of a simple majority vote. The EC shall put the ratification of the decision to impeach the EC Member on the agenda for the next Congress.
The EC shall also put the impeachment of an EC Member on the agenda of the next Congress at the request of one-third (1/3) of the National Federations from three (3) different Zones.
If the non-confidence vote is passed by the Congress, the said EC member will immediately be impeached from his seat on the EC and the EC shall appoint an interim Member to replace the impeached member.